Auto index in word

An index lists the terms and topics that are discussed in a document, along with the pages that they appear on.

Last Updated: October 29, Fact Checked. She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies. Nicole also holds an MFA in Creative Writing from Portland State University and teaches composition, fiction-writing, and zine-making at various institutions. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed , times. Learn more This wikiHow teaches you how to build an index page for your Microsoft Word document.

Auto index in word

An index can usually be found at the end of a document, listing the key words and phrases in a document, along with the page numbers they appear on. There are two steps involved in creating an index: defining which words you want to appear in the index and then inserting the index. The Mark Index Entry dialog box opens, where you can set up how the index entry works. The main entry field is filled with the selected text, and you can also add a subentry that will appear below the main entry. Clicking Mark will create an index entry for the selected instance of the word. Clicking Mark All will instead create an index entry for every instance of the selected word throughout the document. Once you mark an entry, formatting marks will be displayed so that you can see the hidden text that marks index entries. The window remains open, so you can continue to mark index entries throughout the document. Index entries are invisible and will not be printed. However, you can see them when the paragraph marks are turned on.

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If you make changes to your document that affect the table of contents, update the table of contents by right-clicking the table of contents and choosing Update Field. To update your table of contents manually, see Update a table of contents. Word uses the headings in your document to build an automatic table of contents that can be updated when you change the heading text, sequence, or level. Note: If you use a Manual Table of Contents style, Word won't use your headings to create a table of contents and won't be able to update it automatically. Instead, Word will use placeholder text to create the look of a table of contents so you can manually type each entry into the table of contents.

It has happened to all of us since we were doing school or university work until we have had to present a report in Word at work: when it is time to make an index, we go crazy looking for a way to create it automatically and we end up doing it by hand. Word's automatic indexes are very practical and useful for organizing and facilitating navigation in large documents. Thus, if you create an automatic index in Word, it can help you in:. Have more efficient navigation: allow readers to move quickly through specific sections of the document using the links generated in the table of contents. Present a more organized document: Help organize document content, providing a structured view of chapters, sections, subsections, and other elements. Automatically update: These indexes are automatically updated when changes are made to the document, such as adding new sections or modifying titles, saving you the trouble of having to add them manually. Save time: They facilitate the creation and management of indexes without requiring extensive manual efforts, which saves time and reduces possible errors. Now that you know why you should create an automatic index in your next Word document, we will tell you how to do it step by step. The first thing you will have to do is to give a different style to each title of your document, that is to say, mark which ones are main titles, which ones are subtitles, etc.

Auto index in word

An index is a list of terms or topics that can be found within the document. Indexes still have a place, especially in printed books. Unfortunately, creating an index in Microsoft Word can be difficult and time-consuming to do on a large scale. There are professional indexers for a reason. Hence this series in Office for Mere Mortals , starting this week with the basics; setting up a document to be indexed and then making a simple index. Some button positions have moved but the core technology, field codes and shortcut are the same as in Word 6 from Entries are created by selecting parts of the text and adding an Index Entry.

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Index entries are invisible and will not be printed. For example, you can change the font, the number of heading levels, and whether to show dotted lines between entries and page numbers. It might be helpful to go through your document and create main entries first, and then go back and add subentries. On the toolbar ribbon, select References. Not enough pictures. Relationships Dating Love Relationship Issues. Select a word for the index. Microsoft security. Incorrect instructions. This is because "Current page" is the default selection in the "Options" section. Then, scroll to the "XE" entry for the entry you want to correct. Resolved my issue. Written by:. Send feedback to Microsoft so we can help.

An index can usually be found at the end of a document, listing the key words and phrases in a document, along with the page numbers they appear on. There are two steps involved in creating an index: defining which words you want to appear in the index and then inserting the index.

If you make changes to your document that affect the table of contents, update the table of contents by right-clicking the table of contents and choosing Update Field. You can edit the text in the Mark Index Entry dialog box. If you've found an error in the index, such as a misspelling or incorrect term, you can correct the errors by hand and then update the index using the Update Index tool [5] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. You can choose whether subentries will be indented below the main entry or shown run-in style in a paragraph below the main entry. Submit feedback. Please log in with your username or email to continue. No account yet? In the Index dialog box, you can choose the format for text entries, page numbers, tabs, and leader characters. Click Mark to save your new entry. Update a table of contents.